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Refund Policy

We understand that plans can change, and we strive to be as flexible as possible while ensuring smooth race operations.

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  • Registration Changes:
    Participants may make changes to their registration (such as distance or participant information) for a processing fee. All change requests must be submitted by May 31 via email to trailrailrun@gmail.com.​

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  • Cancellations & Deferrals:
    While we do not offer cancellations or refunds, we do allow participants to defer their registration to the following year’s event, subject to a processing fee. Deferral requests must also be received no later than May 31 by emailing the race director at trailrailrun@gmail.com.

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Please note: No changes or deferrals will be accepted after the May 31 deadline.

Privacy Policy

Effective Date: June 1, 2025

Trail Rail Run ("we", "our", or "us") respects your privacy and is committed to protecting the personal information you provide through our website, trailrailrun.com.

1. Information We Collect

We may collect the following information when you interact with our site:

  • Personal Information: When you register for a race or subscribe to updates, we may collect your name, email address, phone number, mailing address, date of birth, and emergency contact information.

  • Payment Information: Payment details (processed securely via third-party platforms like RunSignup or Stripe).

  • Technical Information: IP address, browser type, pages visited, and other usage data via cookies and analytics tools.

  • Photos/Media: Event photos or videos may be shared publicly unless you opt out.

2. How We Use Your Information

We use your information to:

  • Process race registrations and payments

  • Send race updates, newsletters, and event-related communication

  • Improve our website and event experience

  • Ensure safety and emergency preparedness

  • Comply with legal obligations

3. Sharing Your Information

We do not sell your personal information. We may share your data with:

  • Third-party service providers (e.g., race registration, timing, payment processing)

  • Emergency personnel during the event

  • Partners involved in organizing or sponsoring the event

4. Cookies & Analytics

We use cookies and tools like Google Analytics to understand site usage and improve our content. You can manage cookies through your browser settings.

5. Your Choices

  • You can unsubscribe from emails at any time.

  • You can request access to, correction of, or deletion of your personal information by contacting us.

6. Data Security

We take reasonable steps to protect your information but cannot guarantee complete security. Always use secure internet connections when sharing personal data.

7. Third-Party Links

Our website may link to third-party sites (e.g., registration platforms). We are not responsible for their privacy practices.

8. Children’s Privacy

We do not knowingly collect information from children under 13 without parental consent. If we become aware, we will delete the data.

9. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date.

10. Contact Us

If you have questions or concerns about this Privacy Policy, contact:
trailrailrun@gmail.com
Trail Rail Run, St. Regis Community Center, St. Regis, MT

Accessibility Statement

This statement was last updated on June 1, 2025

 

We at Trail Rail Run are working to make our site trailrailrun.com accessible to people with disabilities.

 

Trail Rail Run is committed to ensuring digital accessibility for all users, including individuals with disabilities. We are continually working to improve the user experience for everyone and to apply relevant accessibility standards.

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Our Commitment

We aim to make our website as accessible and usable as possible by adhering to the Web Content Accessibility Guidelines (WCAG) 2.1, Level AA standards. These guidelines help make web content more accessible for people with a wide range of abilities.

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Measures We Take

To support accessibility, Trail Rail Run has taken the following measures:

  • Designed the site with readability and contrast in mind

  • Provided descriptive alt text for all meaningful images

  • Ensured keyboard navigation is functional throughout the site

  • Structured content with clear headings and logical layout

  • Reviewed the site for screen reader compatibility

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Ongoing Improvements

We recognize that accessibility is an ongoing process. We regularly review our website and content to identify and address accessibility issues. Feedback is a crucial part of this process.

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Accessibility Features in the Event

Trail Rail Run also offers a hand cyclist division in the 50-mile event and will make reasonable accommodations to support accessibility at the race venue and along the course, where feasible.

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Need Help?

If you encounter any accessibility barriers on trailrailrun.com or have suggestions for improvement, please contact us:

 

trailrailrun@gmail.com

Trail Rail Run, St. Regis Community Center, St. Regis, MT

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We will do our best to assist you and resolve any issues promptly.

Terms and Conditions

Effective Date: June 1, 2025

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Welcome to TrailRailRun.com. By using this website and/or registering for the Trail Rail Run event, you agree to the following Terms and Conditions. Please read them carefully before proceeding.

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1. Acceptance of Terms

By accessing or using this website, registering for an event, or submitting any information to us, you agree to comply with these Terms and all applicable laws and regulations. If you do not agree, please do not use this site.

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2. Event Participation

  • All participants must complete the registration process and agree to the race waiver and release of liability.

  • Participants must be in appropriate physical condition to complete the event they register for.

  • The race director reserves the right to deny entry, disqualify participants, or modify the course or event details for safety or other operational reasons.

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3. Registration and Payments

  • Registration is handled through a third-party platform (e.g., RunSignup). All transactions are subject to their terms and privacy policies.

  • Entry fees are non-refundable, non-transferable, and cannot be deferred to a future year, unless otherwise stated.

  • In the event of cancellation due to weather, natural disaster, or other forces beyond our control, we may not offer refunds.

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4. Medical Emergencies

By registering, you acknowledge that participating in endurance events can be physically demanding and involves inherent risks. You agree to:

  • Accept responsibility for your own health and medical preparedness.

  • Allow event staff to arrange emergency medical treatment if necessary.

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5. Intellectual Property

All content on this site—including text, graphics, logos, and photos—is the property of Trail Rail Run and may not be used or reproduced without permission.

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6. Privacy

Your use of this site is subject to our Privacy Policy. We do not sell your personal information. Some data may be shared with partners necessary to operate the event (timing companies, emergency personnel, etc.).

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7. Code of Conduct

We are committed to providing a safe, inclusive, and respectful environment. Harassment, discrimination, or unsafe behavior will not be tolerated and may result in removal from the event without refund.

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8. Changes to Terms

Trail Rail Run reserves the right to modify or update these Terms at any time. Changes will be posted to this page with a new effective date.

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9. Limitation of Liability

Trail Rail Run, its organizers, volunteers, sponsors, and affiliates are not liable for any injury, loss, or damage sustained by participants, spectators, or others in connection with the event or use of the website.

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10. Contact

If you have questions about these Terms and Conditions, please contact us:

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trailrailrun@gmail.com
Trail Rail Run, St. Regis Community Center, St. Regis, MT

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